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ilian

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For organizing files I can suggest a combination from meaningful folder structure and tags. Mac OS offers a great way to organize files with tags, but it is limited only for the Apple world. There are bunch of tools offering organizing files with tags, but most of them are cloud based or use databases for storing the tagging information. Both ways are locking your files in a third party systems in some way. A tool for organizing local files and folders with tags lacking these limitations is TagSpaces. If is open source and freely available from https://www.tagspaces.org

Other operating systems don't posses the easiness of the tagging system build in OS X. The issue we see in the OS X tags is that they are locked to a particular operating system. Ones you copy/move your files on some other other platforms or the cloud you are mostly loosing the tagging information. BTW, TagSpaces is not only for tagging, we use it for example as a Evernote alternative.

In order to organize files with tagspaces you could use tags, but is not mandatory. You can still relay your local file and folder structure, which is displayed in the application. In a way you can use any conventions with TagSpaces, without a bounding to any file sync cloud service or Evernote.

Another open source Evernote/Onenote alternative is TagSpaces(tagspaces.org) It runs completely offline on Windows, Linux, Mac OSX and Android, and since recently it features a server edition, running on top of a ownCloud installation.

You can take a look on Tagspaces - http://tagspaces.org which is also open source. It is not using a database and saves all the needed information directly on your file system. In my experiences this feature makes my notes extremely portable across my mobile, my laptop and my tablet...

Saving the tags in the file name has many advantages. First of all your tags are not vendor locked. You can use the search capabilities of your operating system to search for the tagged files. And last but not least, just by simple synching your files with for example dropbox oder owncloud you are getting your tagged data on all your devices... You don't care about complex db sync mechanisms...