Stop Saying ‘Let me know when works for you’

http://viniciusvacanti.com/2011/01/24/stop-saying-let-me-know-when-works-for-you/

by dwynings • 16 years ago

107 61 16 years ago

viniciusvacanti.com

joezydeco6• 16 years ago

I'm sorry. Maybe the generation gap just clicked a little wider and I'm missing something.

Let me know when WHAT works for me???

chc3• 16 years ago

"when" = "what time"

Thus: "Let me know what time works for you."

joezydeco6• 16 years ago

In what language?

Timothee• 16 years ago

The sibling thread of my comment seems to imply this is proper grammar. And, English not being my mother tongue, I won't disagree. (and I'll be happy to be corrected)

However, it doesn't sound quite proper to me and I haven't heard it before. Instead I use and hear/read "Let me know what time/day works for you".

vacanti2• 16 years ago

Thanks for this. Will update the post to explain that the main reason people should stop saying it is because it might be grammatically incorrect.

lwat• 16 years ago

Yay Hacker News. I come for articles but I stay for the endless sarcasm.

jongraehl2• 16 years ago

What time.

Confusion• 16 years ago

  What you actually just said: “Hey, why don’t you spend
  some time going through your schedule, pick out some times
  that work and email them to me. I’ll then sit back and 
  pick one that I like.”

1) When you suggest a bunch of possibilities yourself, they will still have to go through their schedule to see if they are free at any of those particular moments.

2) Going through your schedule hunting for specific moments takes longer than just finding the first empty spot that they might want to fill with your particular request.

3) Since they are in demand and their schedules are full, it is quite unlikely that any of your chosen times will fit them. As a result, they will still have to do the same work to make a 'counteroffer'.

Any arguments in favor of the thesis are lacking. It's just someone venting an opinion.

AdamN• 16 years ago

1) Working with a few possibilities is easier than 40 hours of openings. Especially if those possibilities are pre-selected.

2) Not if they have a busy schedule.

3) If their schedule is that busy, their counteroffer will be the only time they have free, and that will be that.

Umalu• 16 years ago

One argument against saying "whatever works for you" is that it makes it appear that you don't have anything else important to do. This can lower your status, particularly with alpha male top gun types (VCs, I'm looking at you) whose minds naturally slot people into a pecking order. If you want a hierarchical-thinking person like this to respect you, you have to convey that you too are an important person with important things to do and other important people to see. So consider the context: say "whatever" to your friends but never say "whatever" to status-obsessed people you need to get money from.

j_baker2• 16 years ago

It's not just VCs and alpha-male top gun types. You're correct about your friends, but I think it's more that they've already determined your place in the pecking order. For instance, how many times have you been in a discussion with another programmer that devolved into "My project is so much cooler than yours"?

Qz• 16 years ago

You could always just make up some days you're not available, and then make an 'exception' to fit them into your 'schedule'.

lionhearted• 16 years ago

I like giving broad times - like, "any time morning Singapore time 5AM to 9AM, or suggest something that works for you if that doesn't."

I don't mind "whenever works for you", as long as the person is really likely to take any time. If you get 1-3 times back after "whenever" and none work, then the burden is really on you to nail down exactly when you're free. But a general best times works better anyways and narrows things down a lot.

a5seo• 16 years ago

Here's a google calendar gadget that searches your calendar and makes a list of open times suitable for copying. So that takes care of point #2.

http://www.websimple.com/blog/scheduling-assistant-gcal-gadg...

Good for tungle-challenged.

j_baker2• 16 years ago

I think it's more that someone at somepoint is just going to have to choose a time and probably by some arbitrary means. Why does it need to be the other person? If you just say "Whatever" it makes it seem like you're disinterested in meeting with the other person and/or indecisive. Worst case is that it makes you look unconfident - they're obviously so much more busy and important than you are that you just want to let them make the decision.

Whenever someone tries to schedule something with me, my response is usually "Sure, why don't we do 2 PM on Tuesday? My schedule is wide open though, so feel free to let me know if there's a more appropriate time." That shows the other person you're interested, flexible, and willing to make a decision.

wccrawford• 16 years ago

I disagree. He really IS being flexible. Yes, there's that initial moment of 'Ah, I have to pick!?' but after that comes the realization that he probably just saved you several days worth of emails trying to actually pick a time that really will work for you.

tastybites• 16 years ago

What a cynical way of looking at things.

When I use this I mean "I will adjust my schedule to fit yours, because I am the one asking for your time."

TheSOB88• 16 years ago

I can understand your point of view, but I think OP is saying that it will be interpreted differently, regardless of your intent. People's prior experiences put words in your mouth.

timmaah2• 16 years ago

When consulting I used to ask this of clients when they asked to meet. It would end up with emails back and forth with me only me proposing a vague timeframe and them just giving a yes or no answer.

After a little change in attitude about myself and my worth overall, I just lead and send them a time. Most of the time it ends up working fine and saves emails. And I think makes me look better in the end.

Groxx2• 16 years ago

Maybe my brain is going (long day), but that makes no sense.

First paragraph: you send them a time ("me proposing a vague timeframe"), they say yes or no.

Second paragraph: you send them a time ("I just lead and send them a time"), they say yes or no.

I can see how picking a specific time could work better, as then they're more likely to bend to your time than if you're vague. Being vague implies you have other open times too, so they're freer to say no while still getting the meeting. But how is the first about letting them choose a time-frame?

EGreg2• 16 years ago

Even though that is the case, you can also start things off by suggesting a couple times. I find it more of a linguistic construct that's harder to get out of.

Let's face it, you only care about this stuff if there is a chance the person might not meet with you. In that case, it's better to use a little psychology and set the "frame of the interaction" -- meaning you determine how it's going to go by starting a well-known formula that everyone has been conditioned to follow, and they accept. It's like a handshake in the west, vs in Japan. You initiate it, chances are they will follow through even if they aren't that interested.

staunch• 16 years ago

Disagree completely. Please do this if you want to schedule a meeting with me. That way I can pick a time when I'll be in the best mood and least busy.

A meeting with me Monday at 9AM is very different from 2PM on a Friday.

apowell• 16 years ago

By suggesting several possibilities, you're saying "these times really do work for me, so if you pick one, we're set, you can put it on your calendar". When you say "let me know when works for you", you're still leaving open the possibility that you're not actually available at the time they choose, possibly leading to more scheduling emails.

Plus, when I'm on the receiving end of a "let me know when works for you", I feel a little presumptuous assuming that I really can pick any time and that person is going to clear their schedule for me.

vacanti2• 16 years ago

You also have to wait for the person to confirm before you can really put it down on your calendar definitively.

snprbob86• 16 years ago

I've found some of the busier people I've met with use http://www.tungle.me/ to good effect.

brass_cannon• 16 years ago

All good points, and I live by them when setting up meetings. The author recommends freeconferencecall.com, and I use them as well. Just be aware that your calls will be preceeded by an advertisment unless you specifically request it be removed.

chipsy• 16 years ago

I always politely suggest at least one definite possibility when scheduling is required. I append it with "I am also free between ---" so that other options are available.

The reason I do it this way is because if you say "whenever," especially over email, you can get into a trap of back-and-forth where you gradually narrow down scheduling over 3 or 4 additional emails - adding friction and cognitive load to all your communications. You should be trying to move the ball forward as fast as is safely possible, and giving a definite time right off the bat usually reduces the back-and-forth to "That works. See you then."

anonymous246• 16 years ago

Umm, it's pretty trivial to click "Accept/Decline/Propose new Time" in Outlook. Gmail seems to do the needful for Outlook appointments that get sent to Gmail addresses. So no sweat there either.

I see absolutely no problem in going back and forth a couple of times before settling on the time.

Btw, I personally always give people a list of times instead of saying "whatever".

systemtrigger• 16 years ago

An additional benefit to imposing constraints on potential meeting times like this is that you appear to respect your own time, which conveys to the recipient that you may be in demand rather than desperate for a meeting.

EGreg2• 16 years ago

I usually would say both ... hey, let me know what's a good time for you. How about Mon around 5, or Tue around 7? Gets them thinking.

seanfchan• 16 years ago

Another thing I would like to point out, is that if you say “I’m pretty free the next two weeks, let me know when works for you.” it allows the second party to keep pushing it off if they are busy.

If you give them a couple of times within the next few week, their choice is shifted from (speaking from second part POV) "Whether I should meet you or not" to "Which day works best for me to meet you".

millerc• 16 years ago

Heh. That's something I dislike about dealing with the public. You suggest 2-3 slots, you're an a-hole for being hard to reach. You don't, you're an a-hole for putting the onus on them.

Sniffnoy• 16 years ago

ISTM that whoever has the more constrained schedule should state their constraints first, to save time searching the space of possible meetings. I think of telling the other person to tell you a time as stating, I expect your schedule is the more constrained one, so you should state your constraints first.

Groxx2• 16 years ago

This problem only exists in most circumstances because the vast majority of people don't use adequate calendar software, much less set them up so the information can be shared with random-person-X, much less in a safe manner (public/private/busy time display options). Not that I think any calendar software out there now is particularly nice to use, but that's a different issue (though it may be the cause of the first).

USE CALENDAR SOFTWARE. The problem goes away. Just share links, overlay, and look for gaps in the method of your choosing.

More on topic: entirely disagree. Which is more annoying: me listing off time after time after time that of course is unlikely to fit into their clearly-busier schedule, or asking if they have free time soon? Prior to getting a job, I could just start asking about hour after hour, endlessly, until they say yes, or I could say "any day, between midnight and midnight".

If your schedule is busier than theirs, yes, it's rude, because you'll have to say "no" a whole lot. That's rude because it's a waste of time. But when you're trying to meet up with "(potential customers, investors, biz dev partners, employees, journalists)", ie, people you probably will take time out of your day to deal with, offering them the choice is closer to a compliment, as you're basically saying they're more important than you.

joshfraser• 16 years ago

My goal is usually to get the meeting scheduled in as few emails back and forth as possible. Proposing an initial date, time and location gets us there faster.

On the receiving side, I also find that I'm a lot less likely to procrastinate on finding a time that works if you offer specific suggestions. I'll usually check my calendar right then and there and respond. Otherwise, I might stick it on my todo list and forget about it.

eli• 16 years ago

psyklic• 16 years ago

This is even more applicable to personal relationships. It just doesn't seem like you care about meeting if you suggest hanging out then don't follow up with a time.

If you say, "Let's hang out this week" and leave it at that, unless they really want to meet up it won't happen. If you say "Let's hang out, how about Thursday for lunch?" then it likely will happen.

gmansoor• 15 years ago

I usually suggest times and in addition depending upon who is the person and how hungry I am to meet, I add "Here are some of my current open time windows that I prefer. If none of these works for you, please suggest the day and time that works for you and I will be able to shuffle my existing meetings to accommodate this" So far working well.

Stop Saying ‘Let me know when works for you’

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